Time Management; Outsourcing Technologies; Communications and Procedures; Integrated Outsourcing Platform Software; etc…
The evaluation of an Outsourcing application model cannot ignore the degree of knowledge and use of Information Technologies, much less the availability of Tools based on their bases and proposals to you, by the Outsourcing Provider
Time Management
In high-performance countries, the need to relate to the precious time factor is increasingly found. It is an already widespread opinion that according to which an optimal definition and respect for working hours is no longer sufficient; that which assumes fundamental importance as it is what is concretely carried out in such a period of time, the result of the activities, considering the remote premises and, of the human and technological resources, whether internal or external. In order to carry out effective Control and Management activities, always new management instruments and acts based on innovative technologies are necessary. The availability of such instruments plays a determining role in the definition of new organizational models aimed at reducing costs, consolidating the commercial position in the market and increasing competitiveness and efficiencies. In the attempt to resolve the “time problem”, in the field of Supply Management and Management, companies increasingly find themselves in the position of demanding from their own suppliers the ability to assume a role as an active partner in the definition and development of commercial strategies and in the achievement of their increasingly better economic objectives; In this way, we will achieve an increasingly complete and fruitful integration with those organizational centers that such a service is in a position to offer.
Communications and Procedures
The number of procedures in a supply process increases over time proportionally to the number of orders that become necessary, particularly within reciprocations for systems. This increase in the number of orders has its origin in the effective reduction of the value immobilized in warehouse towards which large companies are orienting themselves.
The documentation and volume of information generated for each procedure of the supply process and its relative management in the various processes are carried out, make the time spent the main protagonist of such activities. Time is revealed as a factor whose degree of incidence is imponderable and, apparently, not measurable; The possibility of reducing the amount of time used cannot but be neglected thanks to the support of targeted IT solutions, in a position to carry out communication, verification, control and monitoring activities; The costs of such activities in fact often far exceed the value of the object to be supplied (supply procedures are between fifty and sixty, agencies involved approx. ten, people involved between ten and twenty).
Integrated Outsourcing Platform Software
New technologies and forms of communication contribute to the creation and use of the most effective solutions at reduced costs. Its validity must be found in the Bologna Association in the high response speed rather than in the power of the hardware used. The implementation of the costs of installation, diagnosis, maintenance and modernization of the applications is extremely reduced if they are related to the possibility of operating from anywhere in the world.
The introduction of the dedicated software platform, and carried out from the perspective of the Work Flow, concurs with an Online Feedback, available automatically in each compliance with the procedure by the external structure and the possibility of operating interactively by placing itself between its own structure and that of the Outsourcing Provider. It is possible, as an example, to consult a personalized database made available to you by the Outsourcing Provider: in other words, each resource/entity (Outsourcer) involved in the supply process can control the progress status of a requested supply at any point in the flow, in addition to being able to control lists, orders sent to you, their progress status and terms related to delivery, invoices and labels, “control of Outsourcing activity” (GI – Degree of Integration).
The possibility of approaching such arcs to you is ensured by the simple use of an information management system of the Information Oriented type.
As previously stated, the factor that generates the increase in the number of orders in the first place is the need to reduce supplies in the warehouse; Proportional to such an increase are the multiplication of the control and support activities of the suppliers involved. An enormous help in the management of this type of situation is derived from the realization of synergies with other materials management agencies within the Group (in national and foreign territory), if not precisely with other truths with common guidelines.
The use of the Integrated Outsourcing Platform Software is placed, within the scope of the strategic design of innovation, between the Outsourcer and the activities of the Outsourcing Provider, without generating negative incidents in the existing structures and standards. Everything that can also be seen as creating the foundations for a gradual evolution towards International Outsourcing. (see Virtual Warehouse, which helps to keep the value of supplies reduced, but to have a quantity available that is actually greater than the minimum quantity in stock precisely in the warehouse).